Board Minutes

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KRVA Administrative Board

Commissioner | Michelle Carlton

Treasurer | Jeff Stubblefield

Secretary | Deborah Fajerski

KRVA Division Heads

Adults (Interim) | Chynna Tavares

Junior Girls | Ray Reilly

Officials | Mike McPoyle

High Performance | Brian Smith

Outdoor | Chris Ho

Coach Development | Dan Mickle

Junior Boys | Josh Brenneman

Board of Directors

Board Position duties

  • CommissionerOpen or Close

    Special qualifications: The nominee must have served on the Board for at least one fully completed elected term of office.

    Duties:

    • Oversee all day-to-day functions of the Region activities with the assistance of the Board, independently contracted personnel and employees;
    • Provide direct supervision of all independently contracted personnel and employees;
    • Set the agenda, and preside at all Regular and Annual Board meetings;
    • Conduct or direct a yearly Regional Championship Event, and/or a National Championship Qualifying event(s) for all Region Members;
    • Oversee all endowment funds and grant programs;
    • Attend all national/zonal meetings for Region Commissioners as outlined in the General Operating Code, or appoint a replacement;
    • Ensure Due Process as defined in the General Operating Code for all Region disciplinary events;
    • Ensure compliance with the Board’s annual calendar;
    • Subject to Region and USAV due process procedures and requirements, investigate and sanction any Board or Region member for any disqualifying offense as defined in the General Operating Code.
  • SecretaryOpen or Close

    Special qualifications: The nominee must have basic computer skills (word processing), and have good organizational skills. Upon taking office, gain or possess a basic knowledge of parliamentary procedures.

    Duties:

    • Keep the minutes of the Regular and Annual Board meetings in print and electronic format;
    • Ensure publication of all notices required by law or these By-Laws;
    • Provide proper custodial care of the Region’s records;
    • Retain, and as necessary, use the Corporate seal;
    • In general, perform all duties incident to the office of Secretary and such other duties as assigned by the Commissioner or the Board;
    • Schedule meeting times and places as called by the Board and notify Board members;
    • Prepare and update annually a Board Calendar;
    • Prepare meeting agendas containing all motions and distribute to all Board members at least three (3) days prior to each scheduled meeting;
    • Serve as parliamentarian at all meetings of the Board.
  • TreasurerOpen or Close

    Special qualifications: The nominee must have basic computer skills (spreadsheets) and at least a fundamental knowledge of bookkeeping/accounting, banking and budgeting principles. Upon gaining office, gain or possess a basic knowledge of fund accounting and not-for-profit tax regulations.

    Duties:

    • Manage all funds and securities of the Region;
    • Ensure receipt for monies due to the Region from any source;
    • Ensure deposit of all such moneys in the name of the Region in bank, trust company or other depositories as selected in accordance with provisions of these By-Laws;
    • Prepare annual Budgets, Projections, and reports of the Region’s fiscal activities;
    • Prepare and file (or monitor the preparation and filing of) all financial reports, tax returns and national financial records in a timely fashion;
    • Assess and recommend independent entities for auditing and tax preparation services;
    • Supervise and monitor the financial activities of all Region divisions , independently contracted personnel and employees;
    • Serve as a member of the Tom & May Ridge Memorial Endowment Committee.
  • Junior Boys ChairOpen or Close

    Duties:

    • Establish and direct all Junior Boys development programs as authorized and approved by the Board;
    • Ensure all Junior Boys sanctioned events conform to the Region’s guidelines and Operating Code;
    • Chair the Junior Boys Division Committee and report the results of Committee meetings at scheduled Board meetings;
    • Coordinate with the Commissioner to conduct or cause to be conducted a yearly Regional Championship Event for all Junior Boys participants;
    • Ensure that all National Championship events are conducted in compliance with the USA Volleyball guidelines governing those events;
    • Develop and propose such regulations and guidelines to the Board that will comprise the Region’s Junior Boys Players Recruiting policy;
    • Investigate (or cause to be investigated) and determine the appropriate action, if any, to be taken in response to any alleged violation of the Region’s Junior Boys Players Recruiting policy;
    • Establish or direct all meetings of the Junior Boys Team Representatives;
    • Attend all national/zonal meetings for Youth/Junior Olympic Volleyball Coordinators as outlined in the General Operating Code, or appoint a qualified replacement;
    • Prepare an annual budget for the operation of the Junior Boys Division. This budget shall be developed at a Junior Girls Division Committee meeting to be held prior to the budget submission deadline for the annual Planning Meeting.
  • Junior Girls ChairOpen or Close

    Duties:

    • Establish and direct all Junior Girls development programs as authorized and approved by the Board;
    • Ensure all Junior Girls sanctioned events conform to the Region’s guidelines and Operating Code;
    • Chair the Junior Girls Division Committee and report the results of Committee meetings at scheduled Board meetings;
    • Coordinate with the Commissioner to conduct or cause to be conducted a yearly Regional Championship Event for all Junior Girls participants;
    • Ensure that all National Championship events are conducted in compliance with the USA Volleyball guidelines governing those events;
    • Develop and propose such regulations and guidelines to the Board that will comprise the Region’s Junior Girls Players Recruiting policy;
    • Investigate (or cause to be investigated) and determine the appropriate action, if any, to be taken in response to any alleged violation of the Region’s Junior Girls Players Recruiting policy;
    • Establish or direct all meetings of the Junior Girls Team Representatives;
    • Attend all national/zonal meetings for Youth/Junior Olympic Volleyball Coordinators as outlined in the General Operating Code, or appoint a qualified replacement;
    • Prepare an annual budget for the operation of the Junior Girls Division. This budget shall be developed at a Junior Girls Division Committee meeting to be held prior to the budget submission deadline for the annual Planning Meeting.
  • High Performance ChairOpen or Close

    Special qualifications: The nominee must have a minimum five (5) years coaching experience and hold a minimum CAP II certification. In the absence of a qualified candidate; five (5) years coaching experience and a CAP I certification will be accepted. Experience in High Performance programs is preferred but not required.

    Duties:

    • Evaluate, consider, and make appropriate recommendations to the Board for National Junior programs, including a High Performance/Elite program;
    • Chair the High Performance Division Committee and report the results of Committee meetings at scheduled Board meetings;
    • Coordinate with each appropriate Juniors Chair to conduct, or cause to be conducted, annual Girls/Boys High Performance tryouts and camps;
    • Attend all national meetings for High Performance and YJOVD as outlined in the General Operating Code, or appoint a qualified replacement;
    • Coordinate with the Commissioner to conduct Coaches development programs;
    • Prepare an annual budget for the operation of the High Performance Division. This budget shall be developed at a High Performance Committee meeting to be held prior to the budget submission deadline for the annual Planning Meeting.
  • Adult ChairOpen or Close

    Duties:

    • Establish or direct all indoor adult volleyball programs;
    • Chair the Adult Division Committee and report the results of Committee meetings at scheduled Board meetings;
    • Conduct or cause to be conducted a yearly Regional Championship Event and/or National Championship Qualifier for all adult indoor programs;
    • Ensure that all National Championship events are conducted in compliance with the USA Volleyball guidelines governing those events;
    • Schedule and conduct periodic (minimum once a year) meetings of the adult indoor team representatives and members;
    • Perform any additional duties assigned by the Board or listed in the Region Operating Codes;
    • Ensure that all adult indoor sanctioned events conform to Region guidelines and Operating Codes;
    • Assist in developing adult indoor teams and clubs;
    • Monitor and disseminate Regional and National information of interest or importance to adult indoor players, representatives and coaches;
    • Prepare an annual budget for the operation of the Adults Division. This budget shall be developed at a Adult Division Committee meeting to be held prior to the budget submission deadline for the annual Planning Meeting.
  • Coach Development ChairOpen or Close

    Special qualifications: The nominee must have a minimum five (5) years coaching experience and hold a minimum CAP I certification. In the absence of a qualified candidate; five (5) years coaching experience and an IMPACT certification will be accepted.

    Duties:

    • Develop and direct all Juniors coaches National accreditation programs, including IMPACT, and Coaches Accreditation Program Levels One and Two (CAP I & CAP II);
    • Represent and report to the Region on National developments in coaches accreditation programs;
    • Supervise all Region-approved IMPACT clinicians;
    • Schedule and run Region IMPACT clinics;
    • Maintain current inventory of all materials necessary to host IMPACT clinics;
    • Direct the collection and payment of all fees due for IMPACT clinics; (g.) Identify and nominate candidates to become Region IMPACT Clinicians;
    • Organize and/or coordinate alternative clinics for training and accreditation of coaches as may be appropriate;
    • Chair the Coach Development Division Committee and report the results of Committee meetings at scheduled Board meetings;
    • Prepare an annual budget for the operation of the Coach Development Division. This budget shall be developed at a Coach Development Division Committee meeting to be held prior to the budget submission deadline for the annual Planning Meeting.
  • Outdoor/Beach ChairOpen or Close

    Duties:

    • Establish or direct outdoor development programs within the Region;
    • Chair the Outdoor/Beach Division Committee and report the results of Committee meetings at scheduled Board meetings;
    • Ensure all outdoor sanctioned events conform to Region guidelines and Operating Codes;
    • Conduct or direct a yearly Regional Championship Event for outdoor participants;
    • Schedule and conduct periodic (minimum once a year) meetings of the outdoor players, hosts, and directors;
    • Assist in the development of outdoor teams, clubs and programs;
    • Monitor and disseminate Regional and National information of interest or importance to outdoor players, representatives and coaches;
    • Prepare an annual budget for the operation of the Outdoor/Beach Division. This budget shall be developed at a Outdoor/Beach Division Committee meeting to be held prior to the budget submission deadline for the annual Planning Meeting.
  • Officials ChairOpen or Close

    Special qualifications: The nominee must hold a current USAV National Referee certification, or a current USAV Junior National Referee certification with three (3) or more consecutive years in grade immediately preceding the election. In the absence of a qualified candidate; any Junior National Referee, or Regional Referee with three (3) or more consecutive years in grade immediately preceding the election will be accepted. The nominee must have experience as a referee rater and tournament chief referee.

    Duties:

    • Co-chair the Officials Division Committee;
    • Coordinate with the Scorekeeper Chairperson to conduct and supervise referee and scorekeeper training and certification programs;
    • Ensure or assist the Region Referee Assignor in assignment of referees for sanctioned tournaments and fellowship tournaments;
    • Ensure all necessary sites required for clinics and fellowships are obtained;
    • Attend all national/zonal meetings for Referee Chairpersons as outlined in the General Operating Code, or appoint a qualified replacement;
    • Coordinate with the Zonal Representative for inter-regional events;
    • Chair meetings of the Officials Division Committee and report the results of such meetings at scheduled Board meetings;
    • Prepare annual budget for the operation of the Referee part of the Officials Division. This budget shall be developed at a Officials Division Committee meeting to be held prior to the budget submission deadline for the annual Planning Meeting.

PURCHASE ORDER REQUESTS FOR KRVA BOARD MEMBERS

KRVA is implementing a new procedure for all future purchase orders. Please complete and submit the KRVA Purchase Order Request. The form should be submitted in a timely manner to allow us adequate time to review the request. If approved, our office will contact the vendor, or one of our preferred vendors if necessary, and place the order. Please contact the Business office if you have any questions.